BNS By-Law Revision

Below are the B.N.S. By-Laws with Proposed Revisions. August 2010.
The following two links are to printable versions of the text below.

Revised
September 14, 2010

BY-LAWS
OF
THE BLOMIDON NATURALISTS SOCIETY

  1. In these by-laws unless there is
    something in the subject or context which is inconsistent with the
    following definition:

    1. “Society” means The Blomidon Naturalists;
    2. “Board” or “Board of Directors” means the Board of Directors of the Society;
    3. “Registrar” means the Registrar of Joint Stock Companies appointed under the Nova Scotia Companies Act;
    4. “Special Resolution” means a
      resolution passed by not less than three-fourths of such members
      entitled to vote as are present in person at a general meeting of
      which notice specifying the intention to propose the resolution as
      a special resolution has been duly given.
    5. All references in these by-laws
      to the male gender pertain equally in every instance to both the
      female and male genders.

MEMBERSHIP

  1. The subscribers to the Memorandum
    of Association and such other persons as shall be admitted to
    membership in accordance with these by-laws, and none others, shall
    be members of the Society, and their names shall be entered in the
    Register of Members accordingly.
  1. For the purposes of registration
    the number of members of the Society is unlimited.
  1. Every member of the Society shall
    be entitled to attend any meeting of the Society and to vote at any
    meeting of the Society and to hold any office, but there shall be no
    proxy voting.
  1. Membership in the Society shall
    not be transferable.
  1. (a) Any person who supports the
    objects of the Society shall be admitted to membership in the
    Society upon payment of the membership fee. Annual membership fees
    may be set by the Board. Membership dues are payable as of January 1
    in each calendar year. Members who have not paid their membership
    dues as of April 30 of any calendar year will no longer enjoy any
    rights, privileges or benefits of membership. Membership will be
    reinstated upon payment of dues for the current calendar year.

(b) Honorary
memberships may be awarded annually at the discretion of the Board of
Directors.

  1. Membership in the Society shall
    cease upon the death of a member or if, by notice in writing to the
    Society, he resigns his membership, or if he ceases to qualify for
    membership in accordance with these by-laws.
  2. Any member who violates either the
    objects or the by-laws of the Society may be deprived of his
    membership upon written notification by the Board of Directors
    subject to ratification by the membership at an Annual or Special
    Meeting.

MEETINGS

  1. Monthly Meetings:

The Society shall
hold monthly meetings on such date in each month as may be determined
by the membership but monthly meetings may or may not be held in July
and August.

  1. Annual Meetings:

The annual meeting
of the Society shall be held within three months of the end of the
fiscal year on such date as may be determined by the Board. The
Secretary shall give notice in writing of the annual meeting to all
members of the Society at least two weeks before the date on which
the meeting is to be held. Notice in writing may be made by mail, in
electronic form, or in the Society’s Newsletter. The fiscal year
shall be October 1 to September 30.

  1. Special Meetings:

Special Meetings
of the Society may be called at any time by the Board, or upon a

written request
signed by at least five members in good standing. Such a special

meeting must be
called within thirty days of such a request. The Secretary shall

give notice of all
Special Meetings in writing to all members of the Society at

least 7 days
before the date on which the meeting is held. Notice in writing may
be made by mail, in electronic form, or in the Society’s
Newsletter.

  1. Accidental failure or omission to
    give notice for any meeting pursuant to By-laws 9, 10 or 11 does not
    invalidate the meeting or the proceedings of the meeting.
  1. Quorum

No business shall
be transacted at any meeting of the Society unless a quorum of
members is present at the commencement of such business and such
quorum shall consist of 10 members including one officer of the
Society.

  1. If within one-half hour from the
    time appointed for the meeting, a quorum of members is not present,
    the meeting, if convened upon the requisition of the members, shall
    be dissolved. In any other case, it shall stand adjourned to such
    time and place as a majority of the members then present shall
    direct.

CONDUCT OF MEETINGS

  1. (a) The President of the Society,
    or in his absence the First Vice-President, or in his absence the
    Second Vice-President, shall preside as Chair at every Annual,
    Monthly and Special meeting of the Society;

(b) If there is
no President, First Vice-President, or Second Vice-President, or if
at any meeting, none of the above is present at the time of holding
the same, those members of the Board of Directors present shall
choose someone to preside as Chair;

(c) If there is
no President, First Vice-President, Second Vice-President or director
or if at any meeting neither the President nor a director is present
at the holding of the same, the members present shall choose someone
of their number to be Chair.

  1. The Chair of the meeting shall
    have no vote except in the case of an equality of votes. In the
    case of an equality of votes, the Chair shall have the deciding
    vote.
  1. The Chair may, with the consent of
    the meeting, adjourn any meeting from time to time and from place to
    place, but no business shall be transacted at any adjourned meeting,
    other than the business left unfinished at the meeting from which
    the adjournment took place, unless notice of such new business is
    given to the members.
  1. At any general meeting, unless a
    recorded vote is demanded by at least one member, voting shall be
    conducted by a show of hands and a declaration by the Chair that a
    resolution has been carried and an entry to that effect in the
    minute books of the Society shall be sufficient evidence of the fact
    without proof of the number or proportion of the members recorded in
    favour of or against the resolution.
  1. If a recorded vote is demanded, it
    shall be taken in the manner prescribed by the Chair and the result
    of the vote shall be recorded as a resolution of the Society.

VOTE OF MEMBERS

  1. Only members present are entitled
    to vote at a meeting and each member of the Society is entitled to
    one vote on a motion, resolution or question put to the meeting.

OFFICERS OF THE SOCIETY

  1. The Officers of the Society shall
    be the President, First Vice-President, Second Vice-President,
    Secretary and Treasurer. The first Board of Directors shall elect
    from their own number the officers of the Society who shall hold
    office until successors are elected. At the first annual meeting of
    the Society and at subsequent annual meetings, the officers of the
    Society will be elected by the general membership pursuant to these
    by-laws for a term of one year, or until their successors are
    elected. Officers shall be eligible for re-election.
  1. The President or in his
    absence, the First Vice-President, or in his absence the Second
    Vice-President, shall, subject to the control and direction of the
    Board of Directors, have general direction of the affairs of the
    Society, shall preside at all meetings of the Board of Directors and
    at all annual and special meetings of the Society.
  1. In the absence of the President,
    First Vice-President and Second Vice-President, the Board shall
    appoint a director to act as President who shall exercise the
    authority of the President and fulfill his duties.
  1. The Secretary shall act as
    Secretary at all meetings of the Board of Directors and at all
    Annual and Special meetings of the Society and shall prepare minutes
    of the proceedings at all such meetings. He shall have custody of
    the Minute Books and shall perform all such other duties as shall be
    assigned from time to time by the Board of Directors.
  1. The Treasurer shall have
    custody of all funds and accounts of the Society. He shall maintain
    complete and accurate books of accounting, and shall:

    1. report when directed by the Board
      or by a general meeting the financial position of the Society;
    2. sign documents and instruments
      that require his signature; and
    3. at each annual meeting of the
      Society present to the meeting a true account of the Society’s
      finances.
  1. One person may hold both the
    offices of Secretary and Treasurer.

DIRECTORS

  1. There shall be a Board of
    Directors which will include the officers of the Society. The
    number of directors shall not be less than five. The number of
    directors shall be determined by the membership at the annual
    meeting.
  1. The first Directors shall be the
    subscribers to the Memorandum of Association. All of the first
    Directors shall hold office until the first annual meeting or until
    their successors are appointed.
  1. Any member of the Society shall be
    eligible to be elected a director of the Society.
  1. (a) All directors except the
    immediate past president shall be elected for a term of one year by
    the members at the Annual Meeting of the Society from among
    candidates nominated by a nominating committee appointed by the
    Board of Directors.

(b) The immediate
Past President of the Society shall be appointed a member of the
Board of Directors with full voting rights and shall hold office
until an outgoing president succeeds him.

(c) Retiring
directors shall be eligible for re-election.

  1. (a) The Board of Directors shall
    appoint a Nominating Committee two months in advance of the Annual
    Meeting. This committee is to submit nominations for the positions
    of President, First Vice-President, Second Vice-President,
    Secretary, Treasurer and the directors at large to the Annual
    Meeting.

(b) Any two
members of the Society who wish to have someone nominated by the
Nominating Committee may do so by submitting the name in writing to
the Committee. Nominations will also be accepted from the floor of
the Annual Meeting.

  1. (a) All elections will be by
    secret ballot, unless a ¾ majority of members present at an annual
    meeting agrees to voting by show of hands.

(b) The candidate
for any office or position as director obtaining the largest number
of votes cast will be elected.

(c ) If the
candidates for a particular office or position as director receive an
equal number of votes on first ballot, a second ballot will be held.
If no candidate receives a majority of votes cast on second ballot,
the Chair of the meeting shall cast the deciding vote.

  1. In the event that a director
    resigns his office or ceases to be a member of the Society,
    whereupon his office as director shall be vacated, the vacancy
    thereby created may be filled for the unexpired portion of the term
    by the Board of Directors from among the members of the Society.
  1. Any director or officer of the
    Society may be removed from office by special resolution.
  1. Meetings of the Board of Directors
    shall be held as often as the business of the Society may require
    and shall be called by the President. A meeting of directors may be
    held at the close of every annual general meeting of the Society
    without notice. Notice of all other meetings, specifying the time
    and place thereof, shall be given either orally or in writing to
    each director within a reasonable time before the meeting is to take
    place, but non-receipt of such notice by any director shall not
    invalidate the proceedings at any meeting of the Board of Directors.
  1. No business shall be transacted at
    any meeting of the Board of Directors unless more than one-half of
    the number of directors are present at the commencement of business.
  1. The President, or in his absence
    the First Vice-President, or in his absence the Second
    Vice-President, or in the absence of all of the above, any director
    appointed from among those directors present shall preside as Chair
    at meetings of the Board.
  1. The President shall be entitled to
    vote as a director and, in the case of an equality of votes, the
    President shall have a deciding vote in addition to the vote to
    which he is entitled as a director.
  1. It is expressly declared that the
    Board of Directors and the officers of the Society shall serve in
    these capacities without remuneration and no member of the Society
    shall benefit personally from his membership.
  1. The management of the activities
    of the Society shall be vested in the directors who, in addition to
    the powers and authorities by these by-laws or otherwise expressly
    conferred upon them, may exercise all such powers and do all such
    acts and things as may be exercised or done by the Society and are
    not hereby or by statute expressly directed or required to be
    exercised or done by the Society in general meeting, The Board in
    the exercise of these powers shall conform to any regulation or
    directions that may from time to time be imposed upon it by the
    membership at an Annual or Special meeting.
  1. Any contract, deeds, bill of
    exchange or other instruments and documents made on behalf of the
    Society shall be authorized by the Directors and executed on behalf
    of the Society by such officers or board members as the Directors
    may from time to time designate.
  1. The Board of Directors shall
    appoint the Editor of the Newsletter. The Newsletter Editor shall
    participate as a full voting member on the Board of Directors for as
    long as he may serve in this position.
  1. The Board of Directors is
    empowered to hire employees and determine their duties,
    responsibilities and remuneration. Employees of the Society are
    eligible for full membership within the Society including the right
    to stand for election as an officer or Director.
  1. The Board of Directors may
    establish and delegate any of their powers to committees consisting
    of such Directors, Society members, or such persons as they think
    fit and may from time to time revoke such delegation. Any Committee
    so formed shall in the exercise of the powers so delegated, conform
    to any regulation or directions that may from time to time be
    imposed upon it by the Directors.

AUDIT OF ACCOUNTS

  1. The auditor of the Society shall
    be appointed annually by the members of the Society at the annual
    general meeting, and, on failure of the members to appoint an
    auditor, the Directors may do so.
  1. The Society shall make a written
    report to the members as to the financial position of the Society
    and the report shall contain a balance sheet and operation account.
    The auditor shall make a written report to the members upon the
    balance sheet and operating account and, in every such report, he
    shall state whether, in his opinion, the balance sheet is a full and
    fair balance sheet containing the particulars required by the
    Society and properly drawn up so as to exhibit a true and correct
    view of the Society’s affairs.

AFFILIATION

  1. The Society may from time to time
    by special resolution, decide to become a member of or otherwise
    affiliate with other organizations with similar objects.

MISCELLANEOUS

  1. The Society shall file with the
    Registrar with its Annual Statement a list of its directors with
    their addresses, occupations and dates of appointment or election,
    and within fourteen days of a change of director, notify the
    Registrar of the change.
  1. The Society shall file with the
    Registrar a copy in duplicate of every special resolution within
    fourteen days after the resolution is passed.
  1. The Society shall maintain a
    register of its members, and shall enter in it the names of every
    person who is admitted as a member of the Society, together with the
    following particulars:

    1. the full name and address of
      every such person;
    2. the date on which each person is
      admitted as a member;
    3. the date on which any person
      ceases to be a member.
  1. The Society shall furnish to any
    member upon request, a copy of its memorandum and by-laws.
  1. The seal of the Society shall be
    in the custody of the Secretary and may be affixed to any document
    upon resolution of the Board of Directors.
  1. The books and records of the
    Society may be inspected by any member at any reasonable time within
    two days prior to the annual general meeting at the registered
    office of the Society.
  1. Amendment of By-Laws

These by-laws may
be added to, altered or rescinded by a Special Resolution.

  1. In the event that the Blomidon
    Naturalists Society shall disband or dissolve, all of the assets
    remaining after all debts have been paid, shall be transferred to
    some other Canadian non-profit organization or organizations which
    have objectives similar to those of the Blomidon Naturalists Society
    as determined by the Board of Directors.

The Blomidon Naturalists Society is
incorporated under the provisions of Chapter 286 of the Revised
Statutes of Nova Scotia, 1967, the Societies Act, as of June 1, 1982,
certificate # 1461119